X18 — The Table crest

There is Room at the Table


In Luke 15, Jesus tells three stories back to back. A lost sheep. A lost coin. A lost son. Three things lost in three different places.

The sheep is lost in the wilderness.

Drifted little by little, step by step, pain by pain, decision by decision, until distance became home.

The coin is lost in the house.

Near the activity but missing from the purpose. In the room, around worship, around the language of faith, but unseen and unfound. In the house, but not yet at the table.

The son is lost in himself.

Lost in pride. Lost in shame. Lost in appetite. Lost in identity. Lost in the lie that freedom is found far from the Father.

In every story, heaven is not casual about what is missing. The shepherd leaves the ninety nine. The woman sweeps the house. The Father runs to the road. The heart of Jesus is clear: lost things matter to God.

Somewhere along the way, the modern church lost the seat. We built rooms but forgot tables. We gathered crowds but missed names. We filled services but failed to form disciples. We counted attendance but overlooked absence.

In the kingdom, people are not numbers in a room. They are sons and daughters with a name, a story, a calling, and a seat at the table. That is what we are going after.

X18 is not just a system. Crews are not just home groups. This is a discipleship movement designed to make a big church small again.

There is a seat for the lost sheep who wandered.

There is a seat for the lost coin hiding in plain sight.

There is a seat for the lost son who thought he could never come home.

The goal is not just to get people into a service. The goal is to get people into family. Into discipleship. Into covering. Into formation. Into a place where they can be known, loved, challenged, healed, trained, and sent.

We refuse to build a church where people can be present but still lost.

  • Somebody is sitting in the back of the room, but nobody knows their name.
  • Somebody is gifted, but disconnected.
  • Somebody is hurting, but hidden.
  • Somebody is new, but unnoticed.
  • Somebody is wandering, but still wanted.
  • Somebody is far from God, but close to coming home.

This is the heart of X18. The Exodus 18 picture of leaders of thousands, hundreds, fifties, and tens. The Jesus model of the crowd, the seventy two, the twelve, and the three. Not ministry built on one person carrying everything. A spiritual family where everyone is seen, shepherded, discipled, and activated.

Big enough to reach the city.

Small enough to know your name.

There is a chair with their name on it. We will not stop until the table is full.

The House


Discipleship is the foundation. Crews are the house. Clubs are the rooms. City is the yard. All of it is X18.

X18 is for every person at Fearless. There is a seat with your name on it. We use the Room at the Table app to find each other, walk it out together, and pull each other in.

X18HOUSECREWSROOMSCLUBSFOUNDATIONDISCIPLESHIPYARDCITY
THE PROPERTY

X18

The address. The whole property. Everything we do together lives here.

THE FOUNDATION

Discipleship

The base everything is built on. Without it nothing else stands.

THE HOUSE

Crews

Where Fearless lives every Thursday. The walls and the roof.

THE ROOMS

Clubs

Where Fearless does community together. Each room has its own activity.

THE YARD

City

Where Fearless reaches out. The front porch and the street.

The Crew SZN Rhythm


Crews happen every Thursday across the city. Every SZN, leaders recommit, new homes launch, and people can jump in. Crews do not stop. SZNs are the operational rhythm behind the Thursday night that never breaks.

Thursday Nights Stay Normal

Every Thursday, people know:

"Crews are happening."
No confusion.
No "are we off?"
No lost people.
No broken rhythm.

For a lot of people, Crews are where they finally feel known.

How a SZN Transition Works

3 weeks before a new SZN

Every Crew Leader decides: continue, multiply, change homes, or take a season off.

2 weeks before a new SZN

New leaders and hosts are trained by Fearless pastoral staff.

1 week before a new SZN

The Crew list is finalized and promoted.

Launch week

Everyone goes to Crew. Existing Crews keep running. New Crews launch.

Training Rhythm (Launch Sunday)

Pastoral staff own and lead Sunday Launch training. Every Crew Leader, Host Leader, City Leader, Club Leader, and Admin Leader attends.

Sunday Morning

"Crew SZN is launching. Join a Crew." Vision push from stage.

Sunday Night

Crew Leader and Host training, vision, and celebration. Led by pastoral staff.

Thursday Night

Crews happen everywhere. New and existing.

The X18 Way

  • Crews run continuously on Thursdays.
  • SZNs give us focus, sign ups, recommitment, and multiplication.
  • Training and celebration happen on a different night, not Thursday.
  • No Crew closes without a transfer plan.
Not Just
"This house is done."
But
"These sheep are reassigned."

Holiday Thursdays (No Crew)

Crews do not gather on the following Thursdays. These are the only Thursdays per year that Crews skip:

  • Thanksgiving Thursday (Thu Nov 26, 2026 in the launch cycle).
  • Christmas Eve Thursday when Christmas Eve falls on a Thursday (Thu Dec 24, 2026 in the launch cycle).
  • New Year's Eve Thursday when Dec 31 falls on a Thursday (Thu Dec 31, 2026 in the launch cycle).

Every other Thursday of the year, Crews happen.

We don't do endless groups. We disciple in SZNs.

One city. One mission. One Crew at a time. Every Thursday.

The Crew SZN Calendar


Every SZN has the same backstage rhythm: decision deadline → training Sunday → list finalized → Launch Sunday → Launch Thursday. Dates below are anchored to each Launch Thursday.

Summer 2026 Launch
  • Decision Deadlinen / a
  • Training SundaySun Jun 7, 2026
  • List FinalizedThu Jun 11, 2026
  • Launch SundaySun Jun 14, 2026
  • Launch ThursdayThu Jun 18, 2026
  • Last CrewThu Aug 27, 2026
Fall 2026
  • Decision DeadlineThu Aug 13, 2026
  • Training SundaySun Aug 23, 2026
  • List FinalizedThu Aug 27, 2026
  • Launch SundaySun Aug 30, 2026
  • Launch ThursdayThu Sep 3, 2026
  • Last CrewThu Nov 19, 2026
Winter 2026 to 27
  • Decision DeadlineThu Nov 12, 2026
  • Training SundaySun Nov 22, 2026
  • List FinalizedSun Nov 29, 2026
  • Launch SundaySun Nov 29, 2026
  • Launch ThursdayThu Dec 3, 2026
  • Last CrewThu Feb 25, 2027
Spring 2027
  • Decision DeadlineThu Feb 11, 2027
  • Training SundaySun Feb 21, 2027
  • List FinalizedThu Feb 25, 2027
  • Launch SundaySun Feb 28, 2027
  • Launch ThursdayThu Mar 4, 2027
  • Last CrewThu May 27, 2027
Summer 2027
  • Decision DeadlineThu May 13, 2027
  • Training SundaySun May 23, 2027
  • List FinalizedThu May 27, 2027
  • Launch SundaySun May 30, 2027
  • Launch ThursdayThu Jun 3, 2027
  • Last CrewThu Aug 26, 2027

Note for Winter 2026 to 27: the 1 week before Thursday lands on Thanksgiving (Thu Nov 26). List finalization shifts to Sun Nov 29, the same day as Launch Sunday.

Discipleship


Discipleship is the foundation of X18. Without it, nothing else stands. This is the structure of how we disciple, who disciples who, and the rhythm that holds it all together. It all carries one command: go and make disciples of all nations, teaching them to obey everything Jesus commanded.

Built on Exodus 18:21 and Matthew 28:16–20.

The CHURCH Discipleship Pathway


The shape every Disciple is being formed into. Every Crew, every Club, every City outreach is in service of CHURCH.

ValueDefinitionForms
CChristlikeWe become like Jesus in character, humility, holiness, love, and obedience.Their character
HHonorWe honor God, His Word, His house, His presence, our leaders, and one another.Their posture
UUnityWe protect the family of God through forgiveness, loyalty, peace, and refusing gossip or division.Their relationships
RRevivalWe carry the fire of God through prayer, worship, evangelism, healing, and hunger for His presence.Their mission
CCoachableWe stay teachable, correctable, accountable, and willing to grow without offense.Their growth
HHungerWe seek God first through prayer, Scripture, worship, fasting, obedience, and daily devotion.Their private life with God

We don’t use people to build the church.

We use the Church to build people into disciples of Jesus.

Discipleship Leaders


Every Disciple at Fearless is led by one same gender leader. That leader sits inside a four tier structure modeled on Exodus 18:21. This is the foundation X18 is named after.

The Exodus 18 Structure

"Select capable men from all the people to men who fear God, trustworthy men who hate dishonest gain to and appoint them as officials over thousands, hundreds, fifties and tens." Exodus 18:21
The Men's Line to PJOne of two parallel lanes
M·1000sPJ
The Discipleship PatternRepeated in parallel for both genders
1000s 1,000 100s 100 1 OF 10 100s UNDER THIS APEX 50s 50 50s 50 10s 10 10s 10 10s 10 10s 10 10s 10 10s 10 10s 10 10s 10 10s 10 10s 10 100 disciples per pair of 50s · 1,000 per apex

There are two of these to one for the guys under PJ, one for the girls under PC. Males disciple males, females disciple females, all the way up. Each apex carries 1,000 people through this exact structure. Combined Fearless saturation: 2,000.

XK · Apex (1) XC · The Hundred (10) XL · The Fifty (20) X · The Ten (100) Outer ring · 1,000 Disciples

How You Grow

Growth is organic. You do not chase a tier. You disciple your people well, and the tier finds you. An X becomes an XL when 5 of their 10 Disciples mature into Xs themselves.

Gender Pairing

Males disciple males. Females disciple females. This applies at every tier, all the way up.

The Discipleship Cadence

Every Sunday night and Thursday night for 12 weeks. Three layers, four Sunday nights, one weekly connect call. Base members (people not leading anyone yet) attend their group and get pulled in through the connect rotation. Everyone leading at least one person carries all four Sunday nights.

A

100s Zoom. Sunday night, 6pm.

The 1000s meet with their 10. PJ with his 10. PC with her 10. CHURCH based study, prepared questions, done for you. Once a month.

B

All Leaders Gathering. Sunday night, 6pm.

Everyone leading at least one person. PJ or PC teach the front. Then each leader breaks out with their own group. Once a month.

C

Leaders Party. Sunday night, 6pm.

In person. Once a month. Celebration, vision, connection across hubs.

D

Revival Night. Sunday night, 6pm.

Once a month. In person every other month, on Zoom the other months. Worship and prayer.

+

Weekly Connect Call. One per leader, on rotation.

Each leader makes one connect call a week and cycles through the people directly under them. Two people means every other week. Five people means a five week rotation. Format flexible: phone, coffee, lunch, prayer. The point is staying in contact and pulling people in.

What Counts as a Meeting

The format is flexible. The intention is not. Acceptable formats:

  • Classic 1 on 1. Leader plus direct report. Coffee, walk, phone, gym.

Group hangs do not count. The meeting must be at least 20 minutes of focused, intentional conversation.

Mission of the 10s


“Then the master said to the servant, ‘Go out into the highways and hedges, and compel them to come in, that my house may be filled.’”Luke 14:23 NKJV

The 10s tier carries this mandate. Every 10s leader has 10 Disciples on paper. But the X is doing more than meeting with their ten. They are compelling. They are searching, chasing, meeting, and seating.

We search for lost coins in the house.

We follow the Shepherd’s heart for lost sheep.

We meet returning sons at the door.

And we set the table when they come home.

1

Lost Coin. Search the House.

“Or what woman, having ten silver coins, if she loses one coin, does not light a lamp, sweep the house, and search carefully until she finds it?”Luke 15:8 NKJV

The coin is lost inside the house. Some people are close to church, around church, even sitting in church, but still disconnected, unseen, unknown, or spiritually lost.

The pull We start by searching the house.
Language “Before we go looking outside, we have to make sure nobody is lost inside the house.”
For the X There are people already in the crowd who should be connected, discipled, known, and seated. The X notices them first.
2

Lost Sheep. Go After the One.

“What man of you, having a hundred sheep, if he loses one of them, does not leave the ninety nine in the wilderness, and go after the one which is lost until he finds it?”Luke 15:4 NKJV

The sheep wandered. The shepherd does not say, “well, they know where church is.” He goes after them.

The pull We chase who is missing.
Language “We do not just count who came. We chase who is missing.”
For the X When someone disappears, stops showing up, falls through the cracks, or gets disconnected, we notice. We reach. We call. We text. We go after them.
3

Lost Son. Meet Them at the Door.

“And he arose and came to his father. But when he was still a great way off, his father saw him and had compassion, and ran and fell on his neck and kissed him.”Luke 15:20 NKJV

The son was not lost because nobody knew where he was. He was lost because he was far from the Father. When he comes home, the Father does not shame him at the door. He meets him with compassion, covering, robe, ring, sandals, and a table.

“But the father said to his servants, ‘Bring out the best robe and put it on him, and put a ring on his hand and sandals on his feet. And bring the fatted calf here and kill it, and let us eat and be merry.’”Luke 15:22 to 23 NKJV
The pull We meet lost sons at the door.
Language “When sons come home, we do not make them crawl to the table. We run to the door.”
For the X We create a culture where prodigals can come home without being treated like permanent failures.

Coins are found by careful searching.

Sheep are found by the Shepherd’s pursuit.

Sons are restored by the Father’s compassion.

And all of heaven rejoices when the lost come home.

Crew


Crews are the Small Groups of X18. The House. Where Fearless lives every Thursday.

Home Crews gather at 7PM, in homes across the city. Online Crews gather Thursday at their designated time. Two styles, same rhythm, same table.

A Crew is where community meets the Word of God. Where food is the centerpiece, not a side dish. Where new people get welcomed and called by name. Where the table fills up.

Every Crew is led by a Male and Female Leader, supported by a Host Leader, City Leader, Club Leader, Admin Leader, and optionally a Worship Leader.

The Crew Leaders


Five roles. One Crew. Each carries a piece of the night.

Crew Leader (M / F)

The senior role. Carries the Crew. Holds the X tier of discipleship and oversees every other role on the team.

Host Leader

Owns the night. Food is the centerpiece. Atmosphere, parking, hospitality. The first face every new person sees.

City Leader

Owns reach. Brings new people in. Plans and runs at least one outreach per SZN.

Club Leader

Owns the activity. Runs the Crew’s Club around a shared interest, open to the whole church. The lowest barrier door into Fearless.

Admin Leader

Owns the engine. Time keeper, tech, schedule, PCO roster. Keeps the night sharp and on time.

Worship Leader

Owns the worship moment, live or curated.

Club


Clubs are the Rooms of X18. Where Fearless does community together around a shared interest. Pickleball. Coffee. Run club. Surf. Hike. Each Crew launches at least one Club within 2 weeks of the season, open to the whole church, not just the host Crew, and never at church time. The Club Leader runs it. The Crew Leader oversees.

City


The City is the yard. Where Fearless reaches out. Every Crew owns at least one outreach per SZN. The City Leader plans it, the Crew supports it, and the whole house takes the gospel into the neighborhood it sits in.

Examples: hotel outreach, street teams, food and clothing distribution, school connections, friend invites for Fearless large events (Jesus Saves, Conference, Leaders Party).

City rhythm: the City Leader hunts new people every Sunday at the X18 booth. The Crew Leader confirms one outreach lands per SZN.

Full City Leader expectations live in the Expectations tab.

EXPECTATIONS

What we hold each role accountable to. The baseline for every leader. Then pick your role to see your specific expectations.

Expectations for All

Every leader role on every Crew is held to this baseline.

  • Must be a Disciple. (Disciple definition in the Discipleship tab.)
  • Lives the CHURCH Discipleship Pathway. A leader worth duplicating.
  • Active Fearless Partner. PARTNERSHIP IS AT THE TITHE LEVEL (10%).
  • Have started the Core Values Course with a commitment to complete it within the current SZN.

Disciple

The opt in lane. Anyone can attend Crew. A Disciple is someone who has opted into being led.

  • Attends X18 Crew weekly.
  • Attends Sunday service.
  • Serves on a Fearless team.
  • Daily Bible study and journaling in the Fearless app (LOVE method, sermon, Psalm, Proverb, Fear of the Lord, Fear Not).
  • Has completed Next and the Core Values e course. The journey begins on opt in. The title is carried once Core Values is complete.
SEE EXPECTATIONS FOR YOUR ROLE

Every leader role disciples someone. Your expectations include both your operational role AND your discipleship work.

Pick your role above to see its specific expectations. Every leader also carries the baseline shown above.

Crew Leader (M / F)


The senior role. Carries the Crew.

  • Must BE a Disciple (meets every line in the Disciple section above).
  • Visibly walking the CHURCH Discipleship Pathway. Can name where they are growing in each value.
  • Oversees all four pillars of X18: Disciple, Crew, Club, City.
  • Holds the 10s tier Discipleship Leader role at minimum. Carries the full discipleship cadence with the men or women in their Crew. See Discipleship Leaders above.
  • Takes every Disciple in their Crew through Next and the Core Values e course.
  • Leads Thursday Crew (sermon time, breakout, check in, dismissal).
  • Identifies and pours into the next M / F Lead from day one.
  • Owns Crew growth target: 8 to 10 men and 8 to 10 women. Multiplies at 10 + 10. The Crew sweet spot matches the Disciple cap on purpose. When the Crew is full, the leader is full, and it is time to plant.
  • Final ownership of PCO Group check in each week.
  • Proposes the Host Home. Pastors give final approval.
  • Confirms the Club Leader has a Club running within 2 weeks of Crew launch.
  • Three weeks before each SZN, makes the call: continue, multiply, change homes, or take a season off. If multiplying, identifies the new M / F Lead and host home before the 2 week training. If taking a season off, completes a Crew Transfer Plan (separate doc) for every Disciple BEFORE the SZN launches.
  • Attends the Launch Sunday training (led by pastoral staff) before every SZN.

Host Leader


Owns the night experience.

  • Owns the overall feel of Thursday night: greeting, parking, food, atmosphere, hospitality. Food is the centerpiece of the night, not a side dish.
  • First face every new person sees. Sets the tone for retention.
  • Plans and organizes the food rhythm. Themed dinners, potlucks, dessert nights, breakfast for dinner, whatever fits the Crew. People stay longer when they eat together. Recruits and empowers Crew members week to week for hosting food, parking, and greeting.
  • Pre service: home is clean, lit, smells great, music playing by 6:45 PM.
  • Contributes to growth through invites and through a first impression that makes people come back.
  • Hands every new person off to the X18 Leader and the City Leader before they leave for the night.
  • Attends the Launch Sunday training (led by pastoral staff) before every SZN.

City Leader


Owns outreach.

  • Runs and organizes at least 1 outreach per SZN.
  • Hunts new people on Sundays at the X18 booth.
  • First point of contact for anyone added to the Crew. Gets them to the Crew text and the PCO Group the same week.
  • Owns the Crew's invite list for every Fearless large event (Jesus Saves, Conference, Leaders Party, prayer rally).
  • Contributes to growth through proactive invitation and seasonal outreach execution.

Club Leader


Owns Club. How Fearless does community together. A shared activity around an interest, not a meeting. Open to the whole church. The lowest barrier door for someone new to walk through.

  • Runs and organizes the Crew's Club for community.
  • Defines what the Club is (pickleball, coffee, run club, surf, hike, etc.) and how often it meets (weekly, biweekly, monthly).
  • Club options: 1 co ed Club OR up to 2 gender focused Clubs. Min 1, max 2.
  • Club is up and running within 2 weeks of Crew launch.
  • Club is open to the WHOLE Fearless church, not just the host Crew.
  • Cannot meet at church time.
  • Feeds Club attendees into the Crew. Tracks who is showing up to Club but not yet to Crew or Sunday.
  • Brings the Club report to the X18 Leader monthly: who came, who converted to Crew, who is stuck.
  • A "core commandments for a healthy Club" list will follow.

Admin Leader


Owns the engine.

  • Time keeper. Runs the schedule of Thursday night.
  • Owns announcements and week highlights.
  • Owns tech and AV (video, sound, screens, Zoom setup for in person locations).
  • Maintains the PCO Group roster (adds, removes, weekly attendance entry).
  • Backs up the X18 Leader on Crew text logistics.
  • Pre service: room is set, Zoom is up by 6:45 PM, music playing, atmosphere ready.
  • Contributes to growth by keeping the night sharp and on time. A messy night kills retention.

Worship Leader


The Worship Leader owns the worship moment.

  • Owns the worship moment. Live with a leader, or a curated playlist.
  • Plans the songs or playlist for each Crew night.
  • Sets the atmosphere. Worship is part of the room before it is part of the program.
  • Times the moment. Knows when worship starts, how long it runs, and when to land it.
  • Works with the Host Leader on the overall vibe.
  • Contributes to growth through atmosphere that invites people back.

Accountability


  • Every expectation here is actively tracked, mostly through the Fearless app.
  • No Crew closes without a transfer plan. If a Crew is ending, every Disciple is moved to another Crew before the SZN launches. Not just "this house is done," but "these sheep are reassigned."
  • First step when an expectation is missed: a direct conversation about the specific gap.
  • Case by case from there: coaching, role change, season pause, or step down. No surprises. No public moves.

Questions?

If anything in this handbook does not make sense, or you want to talk through what stepping into a role looks like, reach out. I will get back to you.

benm@fearless.church